Job Description
Summary
The Senior Coordinator, Business Operations supports the mission of the Office of Student Affairs by providing business support for office operations and medical students, including coordinating financial and business processes and liaising with central departments. This position provides administrative support to the Deans of Student Affairs and various areas of the Student Affairs office (events, student activities, etc.). This position may provide receptionist support to the office.
Job Duties
- Coordinates the day-to-day business and financial processes for the department.
- Monitors financial activity by compiling, reviewing, and reconciling financial accounts.
- Works with Division Lead to process and analyze monthly reports to monitor spend on all OSA accounts; works with team to make corrections or purchases to properly utilize all funds center revenue.
- Tracks student compliance and follows up with non-compliant students (annual trainings and attestations and vaccinations).
- Reviews expenditures from fund sources to verify accuracy, need, and compliance.
- Assists with credentialing and onboarding faculty and staff.
- Coordinates department meetings, events, retreats, and other functions.
- Processes all medical student badging and training requirements in conjunction with affiliated institutions.
- Processes/tracks medical student leave of absences (LOAs) and other change of status procedures.
- Manages NICER (shadowing and research in BCM affiliated hospitals) program for medical students.
- Proctors Clinical Science and Basic Science examinations.
Minimum Qualifications
- High School diploma or GED.
- Four years of relevant experience.
Preferred Qualifications
- Bachelor's Degree.
Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.