Job Description
Job Function:
Minimum Education:
Preferred Education:
Minimum Experience:
Preferred Experience:
Duties and Responsibilities:
- Under the Associate Director’s supervision, direct and administer the Museum of Art's day-to-day security operations. Assist with oversight and maintenance of all museum security systems, including alarms, surveillance systems, access controls, and building maintenance as it relates to security in collaboration with the Associate Director and University Facilities.
- Supervise student employees. Advertise for positions, interview, hire, train, evaluate performance, discipline, schedule shifts, and assure security guard coverage for the Museum of Art’s regular hours, evening events, and weekends.
- Manage recorded information in the form of incident reports and visitor data.
- Open and/or close the Museum of Art multiple days per week and for special events, including after-hours events and weekends. Respond to and reset alarms after regular hours in collaboration with university police.
- Prepare, monitor, approve, and sign off on payroll records to for Museum of Art student employees.
- Manage and/or assist with special events, including catering arrangements, permits, setup, and cleanup.
- Monitor work orders; act as the Museum of Art’s main on-site contact and coordinator with university facilities; and provide workers with access to the building for maintenance, repairs, and projects.
- Maintain accounts; reconcile transactions for the Museum of Art’s credit card; maintain and purchase office supplies; monitor flow and approval of purchase orders and materials received; interact with campus departments regarding the movement of equipment.
- Perform reception and office duties; screen phone calls; greet visitors; direct and monitor visitor traffic; dispense information; distribute incoming office mail; prepare outgoing mail; assist with proofing and editing; maintain mailing lists.
- Maintain regular and predictable attendance.
- Perform other related duties as assigned.
At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.