Job Description

ORGANIZATIONAL SUMMARY:

The College of Arts and Sciences Business Support Services is a shared Services Center that provides efficient and effective financial and administrative services and solutions. Our goal and objectives are to ensure compliance with Federal, State and University fiscal policies while providing top quality, consistent and timely superior service to our departments, centers & institutions and community partners.

POSITION SUMMARY:

Position Summary: The Fiscal and Business Analyst will work in the College of Arts & Sciences Shared Services Center. The position will perform program, grant, auxiliary and department specific financial and budget related activities.
Balances the budget(s) by performing a detailed review and analysis of the actual vs. budget for numerous accounts. Advises management/faculty/Pls of potential areas of over/under allocation, and when any budget transfers need to take place. Prepares financial reports, statements and spreadsheets to consolidate financial activities, which are utilized by management, PIs and/or accountable officers. Reconciles all accounts such as E&G, grant, USP Foundation, Research Foundation, Rebate Accounts, Auxiliary accounts, carry forward, etc. and resolves any discrepancies. May review and make adjustments to initial reconciliations done by fiscal support positions. May maintain an additional "shadow" financial system. Prepares and develops financial projections/forecasts, "what if' scenarios, budget control systems, cash management systems, etc. and works with management on financial planning, reporting at monthly, quarterly and yearly intervals, gathers data and assists in the preparation of the yearly operating budget/plan to be submitted to the central Budget office and/or other administrative departments. Periodically conduct projections based on available data and makes recommendations to administration and faculty regarding the transfer of allocations/expenditures between budget categories to comply with Federal, State and University fiscal policies, Work with various departments in the area of fiscal management.

RESPONSIBILITIES:

Reconcile monthly chartfield/fund ledgers from the various University financial systems to the source documents for departments and schools whose fiscal functions have been assumed by the College Shared Services Center as well as those services supported through auxiliary funds. Consults with Purchasing and Financial Services (or other appropriate central departments) to resolve discrepancies in the reconciliation process; and prepares financial statements/reports for administration, subject to review and approval. The completed monthly reconciliations include projections based on available data and this team member will make recommendations to administration regarding the transfer of allocation/expenditures between budget categories to comply with University fiscal policies. Upon approval, this person will prepare and submit appropriate documentation (i.e. budget transfer, non-payroll expenditure transfer or cash receipt correction) or work with departmental personnel to ensure that documentation is submitted.

Prepares financial reports, statements, spreadsheets, ad hoc reports and consolidated financials, which are used by management/accountable officers to make financial decisions. Performs analytical analysis of departmental financial statements including review of budget to actuals/variance analysis. Prepares various supporting schedules as needed. Assists CST Director and Student Affairs management with compiling information for periodic client meetings.

Reviews and processes requisitions, travel requests, travel reimbursement, purchase orders, journal transfers, ensuring compliance with University policies and procedures.

Reconcile Procurement Card transactions for cardholders for department and schools whose fiscal functions have been assumed by the College Shared Services Center, and those who have services through the auxiliary fund consistent with guidelines and regulations related to the Procurement Card program, compliance and funding source.

Make daily personal contact with college faculty, staff, and students. Interact frequently with various university agencies (Purchasing, HR, Finance & Accounting, DSR, RFM, UCO, and Travel).

Other duties as requested by management.

POSITION QUALIFICATIONS:

MINIMUM:
Minimum Qualifications: This position requires a high school diploma or equivalent, with four years of work experience in positions with fiscal support duties. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

PREFERRED:
Preferred Qualifications: Bachelor's degree in Business administration/Accounting/Finance and two years of professional fiscal business experience; or a master's degree in the same fields; and one year of related experience. Experience working in a university environment, and knowledge of USF policies and systems, i.e. PeopleSoft FAST and GEMS.

USF Tampa
Information for Applicants

This position is subject to a Level 1 criminal background check.

Job Opening Number: 36314

Posting Date: 02/16/2024

Posting End Date: 03/01/2024

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email [email protected].

Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.