The Ideal Candidate:

• Provided administrative support to 3 or more individuals within a medical facility/office.
• Demonstrates strong written and verbal communication skills (i.e. presentations, memo writing, triaging calls).
• Experienced in managing multiple Outlook calendars, scheduling travel arrangements and meetings.
• Intermediate proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint

Responsibilities: 

• Manages multiple complex faculty calendars while maintaining non-conflicting daily schedule of appointments, meetings, travel arrangements, and clinic schedules.
• Frequently coordinate internal and external meetings with multiple attendees.
• Meeting Minutes
• Distribute postal mail.
• Prepare and submit Expense Reports and Check Requests (internal Moffitt or external process).
• Coordinate Facilities/IT Environmental Service/Move requests.
• Ad hoc department task.
• Recognizes and establishes priorities and use resourcefulness in the completion of daily tasks and special projects. 
• In a professional manner offers constructive ideas and suggestions for improved operations.
• Competent in MS Office suite of software to include capability to create professional level documentation.
• Perform Clinic Template Change Requests.
• Record, transcribe and publish quality meeting minutes.
• Perform Physician Time Survey.
• Reconcile/Track Faculty PDF account activities.
• Demonstrate ability to handle multiple projects and changing priorities to work under pressure and to meet frequent deadlines.
• Ability to manage multi-line phone and triage calls appropriately.
• Ability to draft and edit clear, concise and professional correspondence in adherence to grammatical and spelling rules. (Word documents; compose e-mails, memos, etc.).

Credentials and Qualifications:

• High School Diploma or GED required; Associate degree preferred.
• Minimum two (2) years of administrative support experience in an office setting required.
• Demonstrates strong communication skills, both verbal & written.
• Highly motivated and attentive to detail.
• Requires intermediate proficiency in MS Office applications i.e. Word, Excel, Outlook, and PowerPoint, and Microsoft Windows-based operating systems.
• Demonstrates attention to detail in producing accurate and high-quality deliverables.
• Self-motivated with ability to prioritize multiple tasks and multi-task under tight deadline with little oversight.
• Must be an independent team member that is engaged, proactive, and highly motivated.