Job Description

Administrative Assistant 1

Job ID: 271395
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

*



About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University-

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912



Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The College of Allied Health Sciences at Augusta University trains and educates today's health care professionals: the therapists, technicians, administrators, managers, and assistants who are the backbone of our country's health care workforce.

As the nation's population ages and increasingly struggles with chronic disease and disability, as well as health care reform, our mission of educating premier health care professionals has never been more vital. We stay on the leading edge of national trends and advances in science, technology, and professionalism. In just the last decade, we have expanded our graduate programs nearly 250 percent, bolstered our clinical mission, and multiplied our research initiatives threefold. Our students enjoy clinical opportunities across Georgia. We were an early proponent of interdisciplinary and distance education, and we continue to lead the way with our innovative programs.

Job Summary

This position is responsible for interacting with prospective students as well as first-year students attending our program here on campus. Knowledge of Microsoft Office Suite and other systems is necessary to complete job functions. This position organizes and coordinates our Admissions process ' handling over 500 applications vying for the 48 seats in our program within our system to managing the registrations, course assignments, schedules, grades, drop/adds, classroom reservations, and book ordering for our 48 accepted students throughout their first year of lectures on our campus.

Responsibilities

The duties include, but are not limited to:

ADMISSION COORDINATOR:
Student Admissions Advisor/ Recruiter: Advise potential MPA applicants via phone and email. Meet with potential applicants to advise and conduct departmental tours. Utilize Slate and CASPA to identify new applications and supporting documents. Compile each applicant's folder containing supporting documents. Meet with Admissions Director and Admissions Associate Director weekly for updates on applicants by number, decisions, and interview dates.

Student Admissions Advisor/Recruiter: Analyze each application to determine eligibility and ranking. Prepare a summary for easy review by Admissions Committee members. Plan and attend Admissions Committee meetings. Prepare Action Forms for each applicant (accepted, alternates, and rejections). Contact accepted applicants and alternates and inform of decision. Analyze remaining applications and advise rejected applicants to plan strategies for re-applying. Maintain contact with incoming students throughout the summer to plan and prepare for the start of the Fall Semester. Liaison to office of Academic Admissions.

DIDACTIC YEAR ACADEMIC COORDINATOR: Utilize Banner to enter the next semesters course offerings. Enter course classifications, descriptions, schedules, rooms, books, etc. Update CRNs in Banner prior to registration. Collaborate with faculty to determine room needs, schedules, etc. Monitor MPA student registration in Pulse. Notify students of open registration dates and deadlines. Prepare drop/add forms when necessary. Verify submission of grades by faculty for MPA courses. Print records and deliver to Registrar by deadline. Prepare grade notification letters and mail to students. Track completion of incomplete work by students and advise faculty of approaching deadlines. Prepare grade changes when necessary. Retain grade reports. Obtain updates GPAs from Registrar Verify each student registered in each class. Submit rosters to the Registrar. Prepare Drop/Add form for non-registered students. Contact Course Directors to obtain book titles for next semester. Research ISBNs, prices, etc. Prepare a book list for each class and provide via e-mail.

OTHER DUTIES: Perform other duties as assigned.

Required Qualifications

High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.

OR

Associate's degree from an accredited college or university in a related field and a minimum of three years' progressively responsible experience in administrative support positions.


Preferred Qualifications

Associate's degree from an accredited college or university in a related field.

Knowledge, Skills, & Abilities

KNOWLEDGE
Proficient in Microsoft Office and other computer software/databases

SKILLS
Excellent interpersonal, written, and verbal communication skills
Detailed-oriented with strong organizational, prioritization and multi-tasking skills
Banner, Web-Extender
Pulse, Monthly Leave, PeopleSoft, One45, Crystal Reports, Degree Works, etc.
Excellent oral and written communication skills, computer.

ABILITIES
Ability to maintain confidentiality

Shift/Salary/Benefits

Shift: Days/ M/F

Pay Grade: 10

Salary: Minimum $15.00/ hour - Midpoint $17.03/ hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handling cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information



Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicant from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=271395&PostingSeq=1

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