Job Description

Job Responsibilities

45% HR and Payroll Responsibilities

Conduct hiring processes for unit. To include assisting with job descriptions, creating posting, maintaining recruiting system, create offer letters for non-full cycle (GRA and students) hires and accompanying hiring documentation and send system rejections for those not interviewed. Assist with scheduling interviews. Ensure all hiring and payroll events follow federal/state and University rules and regulations. Ensure receipt of required employee hire/payroll documentation
Conduct all payroll processes and audits for staff/undergraduate and graduate assistants. Identifies under- and overpayment situations. Maintain term by term tracking system of hires, degree programs and payroll
Serve as Unit Time and Absence Administrator
Provide guidance on HR policies and procedures to staff and students
Manage storage of personnel file documents. Transfer of HR documents into Perceptive Content
20% Financial Support

Support administrative and financial functions for CURA Krusell Fellowship, PPDL, ANPI and NPI award programs to ensure program activities run smoothly from beginning to end
Collect supporting documentation necessary to establish Contracts for Professional Services; validate and track associated payments, etc. Maintain PPDL, ANPI and NPI application and award lists. Create and maintain multiple reports
Create CURA Placement agreements and the University Short Form Services Agreement for Krusell Fellowship program. Collect and prepare documentation for 3rd Party Krusell payments each term. Collect and prepare supporting docs for TDX Billing preparation. Maintain chart of accounts for Krusell Program. Prepare program funding source reports
Maintain internal financial systems, reports, and processes
Collect and prepare supporting documents for TDX Billing of external customers and foundation transfers.
30% Administration/coordination

Collect necessary information, create and monitor TDX requests for related transactions
Provide and coordinate onboarding and offboarding for staff and students
Analyze and maintain positions for departmental programs. Coordinate with program supervisors current, future and past hiring needs, creating and maintaining reports on hires for reporting and analysis
Oversee and maintain relevant workflow and procedures to ensure Unit’s operational effectiveness and compliance
Coordinate Krusell Fellowship program with Humphrey School. Create communications, provide onboarding support and tracking. Research and create associated benefit breakdowns annually for the fellowship program and maintain detailed program tracking records
Vet all incoming students and staff, conduct I-9 verifications and order background checks as required
Provide event support for student professional development/orientation and onboarding sessions (food, room rental, student tours)
Conduct final report processing for the University Digital Conservancy
5% Professional and Technical Knowledge Development

Stay updated on all relevant policies, laws and regulations
Engage in relevant courses, webinars, and newsletters
Other duties as assigned
Qualifications
Required Qualifications

High School Diploma/GED and HR/Payroll work experience to equal to five years.
Highly proficient office service skills and knowledge of office operations and procedures, including Microsoft Office, Google Suites and Zoom
Experience processing and auditing payroll
Experience handling confidential and time-sensitive materials
Demonstrated relational skills, involving collaboration, teamwork and consultation
Consistent communication skills, both written and verbal
Experience working independently using strong organizational skills, including managing multiple tasks effectively and maintaining deadlines
Proven problem-solving skills
Event planning and execution experience (in person and online)
Preferred Qualifications

Knowledge of UMN HRMS/EFS, TDX systems, Perceptive Content and Reporting Center
Experience with UMN HR rules and policies
Experience with UMN Financial policies and procedures
Experience with I-9 processing through I-9 Express
Demonstrated ability to work effectively with a wide range of individuals and constituents, including undergraduate and graduate students, program directors, university faculty and administrators, and diverse community organizations
Experience and proficiency using spreadsheets for reporting
Experience working in an academic environment with multiple employee groups to include civil service, professional and administrative, undergraduate and graduate students
About the Department
The mission of the Center for Urban and Regional Affairs is to align the University of Minnesota resources to catalyze community-driven change. We collaborate with community and local government to advance smart and equitable decision making, investments, and policies to benefit all of Minnesota’s diverse communities. Faculty and students at the University of Minnesota are involved in CURA programs in a variety of ways. CURA’s work ranges from community engaged research to leadership development. Our varied programs seek to develop deep partnerships with community collaborators and acknowledge the expertise and contributions of our partners in all of the work we do.