Job Description

Description
Directs the Accounts Payable department for Emory University including overseeing the processing and verification of invoices, coding of expenses, preparation of vouchers, and issuance of checks for payment.



KEY RESPONSIBILITIES:

Leads the strategic planning process to recommend changes in methods, processes and procedures as well as system improvements to improve the efficiency of the accounts payable unit and the Emory enterprise.
Monitors and reviews daily reports and activities in Accounts Payable.
Has responsibility for establishing targets and key performance indicators which reflect improvement in operations.
Participates in developing departmental short and long-term goals and objectives.
Analyzes departmental strengths, weaknesses, opportunities, and constraints.
Prepares the department's budget.
Monitors expenditures and prepares financials reports.
Balances accounts by researching and analyzing transactions and by searching computer databases and resource documents; resolves discrepancies.
Facilitates audits performed by internal and external staff by ensuring information is accessible, responding to questions, and working with auditors to resolve issues.
Ensures that daily tasks associated with the processing of payments are handled accurately and efficiently.
Supervises staff and manages employee performance.
Provides on-going performance feedback, addresses problems, orients and trains employees, evaluates performance and identifies and suggests ways to develop skills.
Projects staffing needs and interviews and hires employees to fill vacant positions.
Develops and implements formal training and development programs for staff and departments and assesses training needs.
Administers departmental policies, procedures, and related forms in accordance with state, federal, and organizational guidelines.
Reviews accounts payable registers and other related accounting reports.
Has responsibility for coordinating accounts payable system access, security, and enhancements.
Interprets applicable regulations and establishes filing and auditing procedures to ensure records and files are accurate and in compliance.
Collects, organizes, and analyzes data.
Generates and provides accurate and complete reports for management and/or regulatory agencies.
Leads system upgrades, testing and fixes; develops training documents and trains staff, as needed.
Serves as a liaison with Internal Audit; provides all data requests and responds to audit findings.
Ensures corrective action is taken, where indicated.
Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:

A bachelor's degree in business administration or a related field and ten years of accounting or accounts payable management, and/or budgeting experience.
Experience using PeopleSoft preferred.
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.