Job Description

DUTIES AND RESPONSIBILITIES:

· Support President and Provost Office for tactical logistics, planning, and cross-unit coordination for office events not included in the University-wide PRMC Events (e.g. University-to-University visits, international President visits, special VIP tours, and special student events directed to Provost-President)

· Serve as primary Administrative Assistant to the EVP/COS. Serve as backup to all Office of President support staff. Monitors President’s general (non-person) email account to execute responses that leads to special projects and events.

· Serve as primary manager for event spaces and pop-up spaces controlled by the President/Provost’s Office (e.g. Football and Basketball athletic suites, pop-up events at Baseball, Beach Volleyball, Soccer, Track, Golf, President’s Residence, in-office lunch meetings, Centennial Hall lobby, Woodruff/Hurt Park, and others)

· Manages proactively Presidential informal meetings with faculty and administrative units (e.g. department meeting visits, special student events)

· Serves as primary agent of EVP/COS to work with Government Affairs to solidify effectively a list of important external activities that connect the President/Provost with legislators, city officials, business leaders, and municipality leaders associated with all six (6) campuses

· Support Provost EA and President EA in timely submission of travel and purchase reimbursements and processing

· Manages correspondence to all stakeholders to the President/Provost Office including pre-event correspondence, thank you notes, delivering “brag” material broadly, responding to VIPs in an ultra-timely manner with precise follow-up

· Serve as primary manager of office-wide (President/Provost) status reports while keeping reports fresh and relevant

· Stratify information for delivery specifically for the President and for the Provost

· Supports additional “all-hands-on-deck” activities for both President and Provost’s Office


Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee’s direct supervisor.