Business Operations Specialist
Job ID: 293411
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904
College/Department Information
The Georgia Cyber Innovation and Training Center is the single largest investment in a cybersecurity facility in the nation to date. The $100 million facility will help to fill the current and growing shortage of cybersecurity talent in the state and nation. The Georgia Cyber Innovation and Training Center represents a unique public/private partnership that includes Augusta University, Augusta Technical College, the University System of Georgia's research institutions, the Georgia Bureau of Investigation, and other state, federal, and private-sector partners working together to meet this workforce demand and to innovate, train, and strengthen defenses.
The state-of-the-art Center is located in the growing cybersecurity corridor in Augusta, Georgia, that is also home to the U.S. Army Cyber Command and Cyber School of Excellence at Fort Gordon. The Center is located on the downtown campus of Augusta University and houses the School of Computer and Cyber Sciences.
Job Summary
The GA-AIM Business Operations Specialist will support Georgia Cyber Innovation and Training Center in all business efforts associated with the Georgia Artificial Intelligence Manufacturing grant (GA AIM). This position will perform all administrative, financial, and reporting functions associated with the grant, to include onboarding and managing personnel (to include student interns), in addition to data analysis, budget and income projections, reconciliations, and day-to-day financial processing. This position will provide direct support to the Director, Business Operations, Georgia Cyber Innovation and Training Center.
Responsibilities
The duties include, but are not limited to:
BUSINESS ANALYSIS: Provides critical analysis and tracking of all financial and budgetary information associated with the GA AIM grant in partnership with senior leadership on financial planning for operations, budget and in support of strategic initiatives. Analyze data using complex spreadsheets, databases, and query writing. Identify trends, revenue projections, and available funding opportunities. Identify inefficiencies and bring innovative and creative ideas to leadership for continuous improvement of business operations.
FINANCIAL: Responsible for preparation, verification and submission of information in the form of check requests, cost transfers, budget transfer requests, requisitions, and various financial tasks, utilizing knowledge of budget and funding requirements. Process timely reconciliations of financial accounts, resolving errors and findings in a timely manner. Process position ePARs as needed and reconcile all budgets associated with grant supported positions. Interpret and explain financial information to a variety of constituents with varying levels of financial understanding. Calculate expenses, project growth and revenue, estimate costs, and refine planned budgets as needed. Maintain all applicable backup to ensure audit-worthy financials.
OPERATIONAL: Assist with creation of and updates to operational policies and procedures as needed for the GA AIM grant within the Georgia Cyber Innovation and Training Center. Manage the operational and HR requirements to hire and budget for student assistants / interns as part of the GA AIM grant. Work closely with Director, Business Operations, Georgia Cyber Innovation and Training Center in developing necessary tools to ensure policy implementation and adherence to GAAP accounting principles and USG Policies and procedures. Collaborate with each unit of the Georgia Cyber Innovation and Training Center executive group, Georgia Cyber Innovation and Training Center Resident partners, and key leadership to meet the mission and vision of the GA AIM grant and the Georgia Cyber Innovation and Training Center. Develop workflow charts and programs as needed.
OTHERS: Perform all other duties as assigned.
Required Qualifications
Bachelor's degree from an accredited college or university in business administration or a related discipline and one year of administrative and/or fiscal management experience.
OR
Associate's degree from an accredited college or university and two years of administrative and/or fiscal management experience.
OR
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and three years of administrative and/or fiscal management experience.
Preferred Qualifications
Extensive knowledge of PeopleSoft Financial Systems
Self-motivated desire to learn
Experience in process / policy writing
Knowledge, Skills, & Abilities
KNOWLEDGE
Proficient with Microsoft Office and other computer software/databases.
Knowledge and direct experience in financial and budgetary practices, fiscal data administration as well as compliance and records management.
SKILLS
Excellent interpersonal, written, and verbal communication skills. Detail-oriented with strong organizational skills, prioritization, and customer service skills. Strong analytical skills
ABILITIES
Ability to maintain confidentiality
Ability to work independently, exercise sound judgment, and make responsible decisions
Ability to gather, review, and analyze financial and operational data
Shift/Salary/Benefits
Shift: Days/M-F (Work outside of normal business hours may be required)
Pay Band: 10
Salary: Minimum $52,500/annual
Salary to be commensurate with the qualifications of the selected candidate within the established range (generally minimum midpoint) of the position.
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=293411&PostingSeq=1
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