Job Description

Job Summary/Basic Function:

Develop and maintain records, documents, and financial data that encompasses a variety of financial activities typically including: budget, payroll and benefits, accounts payable/receivable, accounts reconciliation, travel, purchasing and similar supporting functions. Perform professional accounting work and other duties as assigned.

This position is not eligible for Visa Sponsorship.

Department Overview:

Treasury and Real Estate department is part of University Financial Services (UFS) and supports the University’s Academic Mission by:

Provide daily cash and banking services.
Manage debt and investment portfolios.
Acquisition or lease of approved space in support of the campus master plan.
Coordinate financing and debt issuance for approved campus projects.
Provide business case analysis and advising to campus departments.
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This position may offer hybrid and flexible scheduling options after a 90-day training period, subject to supervisor approval.

Level Scope:

Entry-level professional with limited or no prior experience to contribute on a project or work team. Incumbent learns to use professional concepts to resolve problems of limited scope and complexity under close supervision while achieving day-to-day objectives. Works on developmental assignments initially routine in nature, requiring limited judgment and decision making. This level is typically focused on self-development. Requires theoretical knowledge through specific education and training.

Essential Functions:

Download and review daily banking data to ensure accuracy & completion

Download daily banking activity
Review transactions and communicate with campus departments
Generate journal entries based on daily banking data
Research and reconcile departmental deposit activity

Function as department subject matter expert in the departmental deposit process
Review deposits submitted by departments and assist in troubleshooting upload issues
Validate deposits submitted against banking activity to ensure accuracy prior to close
Perform monthly reconciliation of general ledger accounts and conduct comprehensive reviews of accounting activities to ensure accuracy and compliance

Generate and analyze general ledger reports
Maintain spreadsheets for reconciliation and analysis
Support University wide Merchant Service programs

Create and upload journal entries related to merchant service processing
Research and coordinate credit card charge backs
Maintain credit card processor data listing
Manage Treasury credit card loaner terminal check in/out
Assist with Treasury department administrative tasks

Responsible for the weekly 8300 Report, Report of Cash Payments Over $10,000
Create and submit department invoice payments
Assist with Unclaimed Property reporting
Assist in maintaining shared Treasury email
Miscellaneous administrative tasks as needed
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Research and analyze data for accuracy and to ensure appropriate accounting procedures have been followed for compliance with Federal and State laws and university policy. Prepare and process journal entries as assigned.
Audit, analyze, and verify fiscal records and reports. Prepare financial and statistical reports, reconcile general ledger accounts and assist in preparing annual budgets. Maintains complex spreadsheets.
Responsible for items such as, developing and monitoring annual budgets, supporting the management and implementation of financial systems, generating and analyzing financial reports and developing processes and procedures to comply with State and Federal laws.
Perform other duties as assigned.
Knowledge, Skills, Abilities:

Strong analytical and problem solving skills.
Strong knowledge of customer service principles.
Attention to detail.
Ability to dependably meet goals in a timely and accurate fashion and work well under periods of pressure.
Demonstrated skill in multi-level spreadsheet development and manipulation.
Maintain a professional attitude amidst difficult and stressful times and demonstrate a sense of ethics while performing daily tasks.