Job Description

Job Summary
Duties, in summary, include ensuring accurate and proper supplier information is collected and maintained within the guidance of University Policy and IRS guidelines. Review many incoming financial documents to ensure accurate and prompt payments. Provide primary customer support for campus departments by responding to customer inquiries and providing training and guidance on preferred payment methods and University Policy. Reconciliation of accounts as needed. Contact departments to obtain additional information and/or documentation as needed. Work closely with other Financial Services departments as needed. Maintain confidentiality and security of departmental and personal information.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu
Responsibilities
1. Maintains and adds vendor profiles in accounting software as requested.
2. Reviewing and approving supplier set up in electronic payment request.
3. Review and approve vendor profiles in PaymentWorks software.
4. Work closely with tax services ensuring proper tax ID numbers, tax classifications and withholding for all University vendor profiles.
5. Review and reconcile yearly CP2100 audit for IRS TIN mismatches.
6. Work with Financial Services Technology Support on biannual accounting software upgrade testing.
7. Create Scholarship/Fellowship/Traineeship payment contracts.
8. Add and maintain banking information on vendor profiles.
9. Reconcile ACH failures through verifying and updating banking information on vendor profiles.
10. Work closely with Accounts Payable to ensure timely payments through accurate vendor set up and updates.
11. Adding and maintaining employee reimbursement profiles in Concur travel software.
12. Work with team on maintaining a general inbox answering vendor questions and requests.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Procurement Specialists, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.


Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.


The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.