Summary

The Department of Medicine, Section of Epidemiology & Population Sciences is seeking a Research Coordinator II who will coordinate the recruitment, enrollment, and follow-up of participants in observational longitudinal cohort studies focused on biomarker detection and screening for HPV-related cancers. The position supports ongoing studies involving both the general population and patients with head and neck cancer. Responsibilities include participant recruitment and consent, biospecimen collection and shipment, regulatory compliance, and management of study data and participant follow-up. The coordinator will work closely with investigators and collaborating laboratories to ensure high-quality data collection and compliance with institutional and regulatory requirements.

Job Duties

• Recruits and screen research participants from clinical settings and through remote recruitment strategies.
• Explains study procedures and obtain informed consent in accordance with IRB-approved protocols.
• Schedules study visits and maintains communication with participants to support recruitment and retention in longitudinal cohort studies.
• Coordinates and conducts study visits including administration of questionnaires.
• Provides participants with instructions regarding study procedures, specimen collection, and follow-up requirements.
• Maintains ongoing contact with participants to schedule visits and complete follow-up activities throughout the study period.
• Collects patient information, administers surveys; document processing, and data entry into the study database (REDCap).
• May perform venipuncture (blood draws).
• Collects, processes, ships, and maintains paperwork for blood and/or biological specimens according to procedures outlined in study protocol.
• Reviews data for completeness and resolve discrepancies when needed.
• Maintains study documentation required for protocol compliance and internal monitoring.
• Prepares and maintains regulatory documentation including IRB submissions, continuing reviews, amendments, and regulatory binders.
• Ensures study activities are conducted in accordance with institutional policies, IRB requirements, and approved study protocols.
• Coordinates day-to-day study operations including ordering and maintaining study supplies, specimen collection materials, and shipping materials.
• Communicates with investigators and collaborating laboratories to ensure proper implementation of study procedures.
• Assist with coordination of multiple ongoing studies within the research program.
• Performs other job-related duties as assigned.

Minimum Qualifications

• Bachelor's degree in a related field. Four years of related experience may substitute for degree requirement.
• One year of relevant experience.

Preferred Qualifications

• Prior experience in clinical or epidemiologic research.
• Experience coordinating human subjects research studies.
• Experience with biospecimen collection, processing, and shipment.
• Experience performing phlebotomy or willingness to be trained.
• Familiarity with REDCap or other research data management systems.
• Experience with IRB submissions and regulatory documentation.
• Strong organizational skills and ability to manage multiple research activities simultaneously.
• Strong written and verbal communication skills.
• Ability to work effectively with research participants, investigators, clinical staff, and collaborating laboratories.
• Bilingual in English and Spanish strongly preferred due to frequent interaction with Spanish-speaking research participants.