Job Description

Job Summary

The Administrative Assistant III coordinates activities and provides administrative support for dynamic academic offices within the School of Medicine. The position exercises limited independent judgment in coordinating the details of the office. Requiring an understanding of complex processes, data, and operations of a department. This position creates and maintains associated documents and databases, arranges and coordinates meetings, special events. Provide updates on critical issues, events and detailed responses to requests for information. Reviews and update administrative procedures.



Major Responsibilities/Duties/Critical Tasks

Manage calendar scheduling for the Chair’s office including appointments, meetings, and events.
Coordinate travel arrangements and reimbursements.
Perform monthly financial reconciliation for multiple accounts.
Monitor endowment funds and report monthly balances.
Process purchase requisitions for office supplies, computer equipment, software, promotional items, memberships, and catering.
Organize and prepare annual budget documentation.
Respond to voice mail messages in a timely manner.
Submit maintenance work orders and IT Security Request forms as needed.
Maintain department computers and printers.
Perform other duties as assigned.


Required Education/Experience

High School Diploma or GED equivalent.
Five (5) years of related work experience.
May accept a combination of education and experience.


Preferred Education/Experience

One (1) or more years of clerical experience.
Experience in purchasing, travel coordination, and account management preferred.
Database experience.

Accompanying Knowledge, Skills, Abilities and Competencies

Proficient with Microsoft Suite.
Excellent customer service skills both in person and over the phone.
Strong organizational skills.
Understanding of operating standard office equipment.
Consistently portray excellent interpersonal and communication skills.
Demonstrated professional demeanor and appearance.
Strong ability to multi-task and work with many interruptions.
Ability to adapt to a changing environment.
Ethical.
Ability to maintain confidential information.