Job Description

Wolfpack Perks and Benefits
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:
Medical, Dental, and Vision
Flexible Spending Account
Retirement Programs
Disability Plans
Life Insurance
Accident Plan
Paid Time Off and Other Leave Programs
12 Holidays Each Year
Tuition and Academic Assistance
And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties
The Program Assistant provides comprehensive programmatic, operational, and administrative support for the Belk Center’s initiatives. This role helps coordinate programs, events, communications, and daily operations that advance the Center’s strategic priorities while ensuring a professional and responsive experience for internal and external stakeholders.

Key Responsibilities


Program and Event Coordination
Assist with planning and coordinating workshops, convenings, and other program-related events led by the Belk Center’s Leadership and Research teams.
Coordinate event logistics including venue reservations, catering, equipment setup, attendee registration, printing, supplies, and materials.
Collaborate with presenters, vendors, and campus partners to support successful event execution.
Collect, maintain, analyze, and report program participation and outcome data.
Provide notetaking, facilitation, and related support for meetings and program activities.


Office Oversight
Coordinate schedules for program events, team meetings, stakeholder engagements, and conference room reservations.
Manage correspondence, records, databases, office supplies, deliveries, and parking logistics for the Belk Center.
Serve as building security liaison and support front-office functions including greeting visitors and answering phones.
Maintain staff work and vacation schedules and support operational coordination activities.
Develop and maintain knowledge of the Belk Center’s mission, services, and operational priorities to support evolving organizational needs.
Perform additional administrative duties assigned by leadership in support of the Belk Center mission.


Administrative Support
Provide operational and administrative support to ensure efficient day-to-day office functions.
Assist with reports, travel documentation, receipt reconciliation, and reimbursement processes in accordance with university procedures.
Coordinate calendars, schedule meetings, and manage logistics for team and stakeholder activities.
Support correspondence, document preparation, and executive-level administrative functions as needed.
Collaborate with business and finance staff to support operational processes and compliance requirements.


Key Qualifications
Experience in administrative roles, preferably in an educational setting.
Strong organizational and time-management skills.
Excellent communication and interpersonal abilities.
Proficiency in office software (e.g., Microsoft Office Suite, Google Suite) and familiarity with database management.
Other Responsibilities
Full-time position located at NC State University.
This position is anticipated to be primarily on-site (a minimum of 80% of the time), given the nature of the duties and responsibilities outlined in the job description, which require consistent in-person engagement and coordination.
Office environment with some local travel required for events and meetings
Qualifications
Minimum Experience/Education
Bachelor’s degree; or an equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.
Preferred Qualifications
Experience providing administrative or program support in a higher education, educational, communications, or related environment.
Demonstrated ability to coordinate events, meetings, or program activities, including logistics, scheduling, and stakeholder communication.
Experience maintaining records, databases, calendars, or program documentation with strong attention to detail and organization.
Proficiency using office and collaboration software such as Microsoft Office Suite, Google Workspace, and database management tools.
Strong communication, customer service, and time-management skills, with the ability to manage multiple priorities and support operational processes in a fast-paced environment.