Program Coordinator
Job ID: 299185
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University-
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904
College/Department Information
The College of Allied Health Sciences at Augusta University trains and educates today's health care professionals: the therapists, technicians, administrators, managers and assistants who are the backbone of our country's health care workforce.
As the nation's population ages and increasingly struggles with chronic disease and disability, as well as health care reform, our mission of educating premier health care professionals has never been more vital. We stay on the leading edge of national trends and advances in science, technology, and professionalism. In just the last decade, we have expanded our graduate programs nearly 250 percent, bolstered our clinical mission, and multiplied our research initiatives threefold. Our students enjoy clinical opportunities across Georgia. We were an early proponent of interdisciplinary and distance education, and we continue to lead the way with our innovative programs.
Job Summary
This position provides administrative academic support for the College of Allied Health Sciences programs. Under the direction of the Associate Dean for Academic Affairs, provide guidance to the Academic and Student Affairs support team. Ensure all educational activities within the College of Allied Health Sciences are conducted efficiently, meet compliance requirements and are aligned with the college's goals in educational excellence. Provide administrative support to Associate Dean for Academic Affairs to include the oversight of the Associate's Dean's calendar.
Responsibilities
The duties include, but are not limited to:
ADMINISTRATIVE SUPPORT:

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  Provide administrative support to the Associate Dean for Academic Affairs, Alpha Eta Society, CAHS Background Check Committee, and Faculty Council. Duties to include calendar management, scheduling meetings, preparation of meeting agendas and minutes, etc.
  
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  Under the direction of Alpha Eta Officers, facilitate Alpha Eta Society membership dues.
  
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  Collection of dues, prepare bank deposits, bank reconciliation, review with Alpha Eta Officers to obtain necessary approvals.
  
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  Provide administrative support for Deans office as needed to include answering phones, greeting visitors etc.
  

STUDENT DATA MANAGEMENT:

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  Work collaboratively with admissions, academic and student affairs, and institutional effectiveness to maintain student data for all CAHS academic programs.
  
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  Prepare statistical analyses and reports for use by the Associate Dean of Academic Affairs, program directors, administrators, and external customers.
  
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  As directed by the Assoc. Dean of Academic Affairs, develop reports and analyze data for all academic programs within CAHS: work with various databases and software to track student/program related information; maintain complete filing system for programmatic documents.
  
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  Provide administrative support in development and submission of new program proposals.
  

STUDENT RECRUITMENT:

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  In partnership with the Associate Dean of Academic Affairs, implement recruitment efforts for all CAHS academic programs.
  
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  Execute all aspects of the recruitment plan including participating in recruitment events, planning and coordination of student recruitment activities as well as facilitating communication between the college and various institutional offices.
  

ACADEMIC SUPPORT:

• Coordinate and provide support for students and faculty functions within the CAHS to include assemblies, student and faculty orientation
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  Under the oversight of the Associate Dean and Alpha Eta, facilitate the processes for student awards and scholarships.
  
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  Prepare and process CAHS Student Liability annual payment.
  

SUPPORT ACCREDITATION PROCESS AND IMPLEMENTATION OF POLICIES:

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  Work with Associate Dean and administrators to support the accreditation process for all CAHS academic programs and AU.
  
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  Serve as a resource for deans, chairs, and faculty within CAHS to implement policies and procedures as it relates to the academic mission.
  

OTHER:

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  Perform other duties as assigned.
  
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  Provide back-up coverage for clinical contracts to include clinical education and memorandums of understanding.
  

Required Qualifications
Bachelor's degree from an accredited college or university with a minimum of one year of experience in administrative support role.
Preferred Qualifications
A Bachelor's degree from an accredited college or university is preferred
Preferred Experience
Previous experience in an academic setting.
Knowledge, Skills, & Abilities
KNOWLEDGE
Proficiency with Microsoft Office (Word, Excel, Access, and PowerPoint) and other computer software/databases.
SKILLS
Excellent customer service, interpersonal, multi-tasking, organizational, verbal and written communication skills
ABILITIES
Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records and make independent decisions
Shift/Salary/Benefits
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=299185&PostingSeq=1
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