Position Title:

Engagement and Strategy Coordinator

Compensation:

$16.50 - 17.84

Department:

BSU Foundation_K

Start Date:

06/23/2026

About this opportunity:

Are you ready to be part of an energetic and unified team dedicated to transforming higher education? Our foundation is breaking down barriers between advancement, alumni relations, and stewardship to create a cohesive environment where philanthropy and innovative partnerships thrive. This is your chance to make a significant impact as we fulfill Our Call to Beneficence: The Campaign for Ball State University, aimed at elevating student support both financially and academically.
Why Join Us?
-Dynamic Team Environment: Collaborate with passionate professionals who are committed to our mission.
-Cutting-Edge Initiatives: Be at the forefront of redefining philanthropy in education.
-Unified Structure: Work within a seamless organization with no barriers between key departments.
-Supportive Culture: A high-achieving work environment that values camaraderie and collaboration.
-Impactful Work: A mission that changes lives through education and philanthropy.
The Engagement and Strategy Coordinator plays a crucial role in shaping the organization’s public image and success as a frontline fundraising with responsibilities to discover, cultivate, and successfully solicit individual donors for the purposes of securing major, annual, and planned gifts for Ball State University. If you are a dynamic leader with a passion for philanthropy, we invite you to join our team and make a difference. Join us in our mission to support students in realizing their purpose, achieving their dreams, and leading meaningful lives.

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

What you'll do and what you'll bring:

Position Function: The Engagement & Strategy (ES) Coordinator provides administrative support toESprofessional staff as assigned. This individual will be a vital member of the team responsible for engagement, annual giving, digital communications, and donor relations at Ball State University. The coordinator will be proficient in MS Office Excel, perform a variety of complex assignments in support of the day-to-day operations, assist with events and will use data to help identify graduates and constituents who can connect with Ball State. This position involves frequent contact with alumni, donors, external constituents, and internal colleagues in order to coordinate engagement efforts within the university.

Duties & Responsibilities:

1. Provide high level support toESleadership responsible for donor relations, stewardship and digital communications. Provide minor assistance to other professionals on the team.

• This includes data management, travel arrangements, document preparations, forms and requisitions; equipment and services for events and meetings; correspondence with donors, graduates and others.

2. Provide solutions to complex data projects. Analyze data within the Foundation’s engagement software/database, track alumni engagement participation and interactions with the school in the University’s database of record.

3. Become proficient in OnBoard, the tool used for board and council governance. Set up agendas, track attendees, and load minutes for a variety of Alumni Council committees within this tool.

4. Identify and update biographical data on alumni to maintain a current and comprehensive database and documentation of constituent interactions. Create queries within the database and provide reports as requested.

5. Research and help identify graduates excelling professionally and personally and provide biographical information on those individuals to Foundation colleagues so we may engage them further. Includes learning and using the Live Alumni tool to conduct research and run reports.

6. Help with the planning and coordination of events carried out by theESteam, including Homecoming, One Ball State Day, signature speaker series, stewardship events and others. Coordinate the project plan for each event to ensure tasks are completed across multiple departments. This includes event space reservations, expense reports, catering needs, ordering supplies and more. Assist in all logistical support of Homecoming, including the Homecoming Steering Committee.

7. Project manage related processes for those assigned as permanent stewardship, set up virtual meetings between major donors and students and ensure non-fundraising assigned prospects are being engaged. Coordinate student scholarship recipient (to donor) thank-you’s.

8. Use internal resources to learn more about engagement and philanthropy within higher education; share ideas that promote increases in volunteerism and fundraising.

9. Perform other related duties as assigned.

10. Maintain regular and predictable attendance.

Minimum Qualifications:

• Associate’s degree or:
  1. An equivalent combination of two years of education and related experience in office administration / secretarial work or related field OR
  2. Two years of related experience in office administration / secretarial work, or related field.

• At least one year of office/administrative support or related experience. Proficiency in using Excel to accurately manage, manipulate, and track data.

• Strong time management skills and ability to effectively project manage.

• Effective written and oral communication skills along with strong organization skills and follow through.

• Ability to function cooperatively with a wide variety of individuals.

• Ability to use Microsoft Office programs such as Word, Excel, PowerPoint and Outlook at an advanced level.

• Willingness and ability to work occasional evening and weekend hours.

Preferred Qualifications:

• Bachelor’s degree.

• Three or more years of related experience.

• Experience working with volunteers and administrators.

• Database management experience. Working knowledge of BlackbaudNXTor similarCRM, , Live Alumni, OnBoard, or Fundraiser Performance Management software.

How to apply:

For inquiries about the Engagement and Strategy Coordinator position, please contact:

Kari Huffman at klhuffman@bsu.edu

Please follow upload instructions to attach all of the required supporting documents listed below.

Supporting Documents Upload Instructions:

Important: Do not use the Autofill feature when uploading your resume.

Required Document:

Resume

Optional Document (Recommended for Best Consideration):

Cover Letter detailing your qualifications for the position.

What we offer:

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.

When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you.

Let's fly together toward a secure and prosperous tomorrow.

Curious about our excellent benefits package?

We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet.