Records Manager
Job ID: 299928
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
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About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Augusta University Libraries lead the organization in providing comprehensive resources and services in support of the education, research, and scholarship, clinical care, and outreach and economic development strategic focus areas of our research university and academic medical center.
Job Summary
The Records Manager is responsible for coordinating Augusta University's records management program and the University Libraries' archives program. This position serves as the principal advisor to the University on records management policies and practices, including compliance with legal records requirements and state and federal laws and regulations.
Responsibilities
The duties include, but are not limited to:
RECORDS MANAGEMENT: Provide leadership and expertise on records management issues to the University community. Create, develop, implement, and maintain an institution-wide records management program, policies, processes, and procedures in a decentralized records management environment. Work collaboratively with Augusta University Libraries' special collections and archives personnel to ensure appropriate management of University records from record creation through disposition.
OUTREACH AND EDUCATION: Build relationships with offices, departments, programs, and initiatives around the University in the development, support, and promotion of a records management program. Communicate with and advise other administrative units, including University leadership, on the appropriate management and disposition of records to ensure compliance with applicable federal and state laws, rules, and regulations and the University System of Georgia Records Retention Schedules. Develop and provide training for University records liaisons and other personnel working with University records. Serve as liaison to external agencies, such as the University System of Georgia and the Georgia Archives.
OTHER DUTIES: Perform related or other duties as assigned to ensure provision of services, including participation in relevant committees and projects of the Augusta University Libraries. Engage in professional development. Contribute to student success at the University.
Required Qualifications
Master's degree in a related field (e.g., library/information science, archives, public history) from an accredited college or university with at least three years of professional experience in a records management role OR Bachelor's degree in a related field with five years of experience.
Preferred Qualifications
Current Certified Records Manager (CRM) credential. Experience in records digitization. Experience as a records manager in an academic or research setting.
Knowledge, Skills, & Abilities
KNOWLEDGE
Proficient in Microsoft Office and other computer software/databases.
SKILLS
Detail-oriented
Excellent interpersonal, verbal, and written communication skills and presentation skills.
Demonstrated initiative and problem-solving, organizational, time management, and project management skills.
ABILITIES
Ability to maintain confidentiality.
Ability to work as a team and independently.
Shift/Salary/Benefits
Shift: Days/M-F (work outside of the standard business hours will likely be required of an employee in an exempt-level position)
Salary: $62,300.00/annually - $79,400/annually
Pay Band: B12
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled.
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=299928&PostingSeq=1
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